Job Description: Church Administrator

Position Overview and Purpose

The Church Administrator is an essential member of our church staff and provides administrative management and coordination for the First Church congregation and staff. The Church Administrator works to ensure efficient and effective functioning of all church operations, either through hands-on involvement or by coordinating the efforts of staff and volunteers. S/he manages the sexton and a part-time office assistant.

Areas of Responsibility

General Administration and Office Management

The Church Administrator has primary responsibility for managing church operations, including all aspects of running the church office; management of the church calendar; and maintenance of office records, equipment, supplies and materials. The Church Administrator also on-boards new employees, including benefits enrollment and conducting CORI/SORI checks.

Financial Management

The Church Administrator manages the business operations of the church, including recording and depositing all church income and preparing check disbursements for the Treasurer’s review and signature.  The Church Administrator manages payroll, working with the Church’s payroll agency, and ensures that appropriate insurance coverage for the Church and its employees is maintained.  S/he generates regular and timely budget and other reports for the Treasurer, the Parish Board, and other staff members and committee chairs when requested.  S/he will work with the Stewardship Committee, communicating with members of the congregation regarding pledge fulfillment.

Facilities Management

The Church Administrator effectively and efficiently manages the church buildings.  These duties include overseeing building safety and security; acting as the key contact for visitors, contractors and renters; overseeing facilities use by church members and committees; managing facilities rentals; and supporting the work of the Property Care Committee.

Communications

The Church Administrator oversees church communications to facilitate the flow of information and support the engagement of church members, friends and visitors. This involves maintaining existing forms of communication and identifying the need for and implementing new and improved mechanisms. Aspects of church communications include maintaining a database of information about members, friends and visitors; developing, producing and distributing a weekly newsletter (or its equivalent); managing layout and content for orders of service; creating materials for special services and events; and events; and participating actively in the management and revision of website format and content.

Qualifications

  • Associate’s Degree or higher
  • Understanding of and respect for the vision and mission of First Church and the seven principles of Unitarian Universalism that we affirm and promote.
  • Ability to work independently, demonstrating the highest levels of integrity, maturity, and ability to self-manage and self-monitor for the successful accomplishment of the requirements of the position.
  • Ability to establish warm, collaborative and productive working relationships with a range of personalities and various groups to achieve common goals.
  • Ability to recognize emerging needs of the congregation and identify and operationalize solutions to meet those needs.
  • Ability to identify and set priorities while managing multiple tasks and competing demands on time.
  • Ability to balance the big picture with efficient and accurate attendance to details
  • Ability to maintain confidentiality as required by working with personal information about staff, members and friends.
  • Experience with and demonstrated competence with general office administration, including working with budgets.
  • Competence with the operation and basic maintenance of personal computers and the requisite software (Word, Excel, WordPress, Church Windows, Fellowship One, Constant Contact) and the ability to learn and master new equipment and software as required.
  • Clearance from the Department of Criminal Justice Information Services (CORI check) and the Sex Offender Registry Board (SORI check).

 

 

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